Coordinating Committee Conf Call Agenda 09 12 11 Decision Item: Amend GPCA Bylaws include voting page
Subject: Proposal to propose Bylaws Amendment to GA to allow use of voting page
Sponsor: Mike Feinstein
Time Requested: 10 minutes
Background and Purpose: Sponsorship of the following proposal now will give the Agenda Committee notice of the proposal in time to include planning for it in its draft agenda submitted to the CC for approval at the CC's October 3rd meeting.
Proposal: That the CC sponsor the following proposal to amend GPCA bylaws to allow for the use of the GPUS voting page to elect the GPCA Delegation to the GPUS and that the CC place it on the consent calendar given its simplicity and given the expected fullness of the December General Assembly agenda.
PRESENTER: Coordinating Committee
SUBJECT: Amendment to GPCA Bylaws 7-1.8 Choice Voting to include use of GPCA voting page
BACKGROUND AND PURPOSE: Currently the procedure specified in GPCA bylaws governing the use of Choice Voting provides that "Each delegate shall be provided a written secret ballot containing the names of the candidates in random order."
Elections to the GPUS Delegation are governed by 7-1.8, which means votes must be cast by written ballot. The Delegation has requested that votes cast for GPUS delegates and alternates be done via a web-based voting page as used in June 2011 for GPCA Coordinating Committee elections. This is because the large number of paper ballots makes transcribing the results very, very cumbersome into a form that can then be entered into a ranked choice voting program to render a result.
To effectuate the option to cast a vote electronically, this proposal would amend 7-1.8 to allow for voting via a voting page. This approach came out of dialogue with GPCA IT.
PROPOSAL: That GPCA Bylaws 7-1.8 Choice Voting be amended to add "or web-based or otherwise electronic" as follows:
Present Bylaw: Each delegate shall be provided a written secret ballot containing the names of the candidates in random order.
Proposed Bylaw: Each delegate shall be provided a written or web-based or otherwise electronic secret ballot containing the names of the candidates in random order.
COMMITTEE PROCESS: Approved by Coordinating Committee on such and such a date.
TIMELINE: Adoption at the December 3rd/4th, 2011 General Assembly.
RESOURCES: Bylaws page to be amended to reflect the change.