Coordinating Committee Conf Call Agenda 06 06 11 Decision Item: Managing Director Independent Contractor Contract

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Decision Item: Managing Director Independent Contractor Contract

Presenters: Barry Hermanson, Mike Feinstein, Sanda Everette, Bill Meyers

Time Requested: 30 minutes

Background: At its May 16th conference call, the Coordinating Committee considered a discussion item on a potential independent contractor contract with Marnie Glickman and a decision item on establishing a negotiating committee to take input from the Coordinating Committee and negotiate a draft contract with Ms. Glickman.

In addition to the three individuals initially proposed for the negotiating committee - Sanda Everette, Mike Feinstein and Barry Hermanson, Coordinating Committee members also asked that other individuals - Bill Myers, Jane Rands and Jeanne Rosenmeier - be contacted to gauge their interest in representing the GPCA in the negotiations. Of the three, Meyers indicated his interest and joined Everete, Feinstein and Hermanson. The four conducted an initial conference call on May 20th among themselves without Glickman and then two calls together with Glickman on May 31st and June 2nd. The attached contract is the product of those efforts.

Proposal: That the Coordinating Committee consider, possibly amend and ultimately approve the following contract

Independent Contractor Agreement for Managing Director

This Agreement is made between Green Party of California ("GPCA") and Marnie Glickman for the period between June 7th and October 10th.

I. Services to be performed

Marnie Glickman agrees to serve as the GPCA's Managing Director and perform the following services:

1-1 Voter Registration Database

1-1.1 Manage statewide voter data base in conjunction with internal party database access protocol approved by the Coordinating Committee.

1-1.2 Organize virtual phone banks with voter file software in conjunction with internal party database access protocol approved by the Coordinating Committee.

1-1.3 Recruit and train volunteers that result from work with database. Refer to GPCA committees, working groups and county organizations where relevant.

1-2 Fundraising

1-2.1 Design, coordinate and manage direct mail, online, events, telemarketing and personal solicitations fundraising and merchandising.

1-2.2 Identify and cultivate donor prospects.

1-3 Constituent Relationship Management

1-3.1 Work with CiviCRM team to install, configure and manage CiviCRM.

1-3.2 Format and upload GPCA supporter lists, donor lists and prospect lists.

1-3.3 Design coding system for database and configure system to advance GPCA goals. Seek and integrate input on coding system from GPCA committee and working group co-coordinators.

1-3.4 Analyze database growth and data trends and make recommendations to advance GPCA goals.

1-3.5 Recruit, train and coordinate GPCA volunteers on how to use CiviCRM.

1-4 Clearinghouse Operations

1-4.1 Join and participate in GPCA Clearinghouse Committee, subject to Coordinating Committee appointment.

1-4.2 Coordinate answering of general inquiries to GPCA main phone number and mailboxes with Clearinghouse Committee members. Refer to GPCA committees, working groups and county organizations where relevant.

1-4.3 Make recommendations for GPCA merchandise.

1-5 Messaging

1-5.1 Review GPCA content for messaging, accuracy and style.

1-5.2 Work with GPCA committees and working groups to develop communications schedule, persuasive messages and effective messaging.

1-5.3 Coordinate social media communications at the direction of the Media Committee. Recruit and train volunteers that result from work with social media. Refer to GPCA committees, working groups and county organizations where relevant.

1-6 GPCA Campaigns and Organizing Drives

1-6.1 Develop public launch for statewide voter registration drive. Consult with Grassroots Organizing Working Group and Media Committee on design and approach.

1-6.2 Develop public launch for campaign to close San Onofre and Diablo Canyon nuclear plants. Consult with Green Issues Working Group and Platform Committee on design and approach.

1-6.3 Develop public launch for website upgrade. Consult with IT Group and Media Committee on design and approach.

1-6.4 Recruit and train volunteers that result from work on GPCA campaigns and organizing drives. Refer to GPCA committees, working groups and county organizations where relevant.

1-6.5 Develop relationships with progressive organizations and individuals resulting from this work. Refer to GPCA committees, working groups and county organizations where relevant.

1-7 GPCA website

1-7.1 Be a member and serve as coordinator of a Coordinating Committee appointed ad-hoc Web Redesign Team to redesign of www.cagreens.org, and serve as the point of contact with any vendor hired to perform this task, in order to

1-7.1(a) Design new information architecture.

1-7.1(b) Create new format and layout for home page.

1-7.1(c) Create new format and layout for basic content page.

1-7.1(d) Create new format and layout for donation form. Consult with Finance Committee on approach.

1-7.1(e) Create new format and layout for subscription form.

1-7.1(f) Create new format and layout volunteer sign up form.

1-7.2 Review web content for accuracy.

II. Payment

In consideration for the services to be performed by the Managing Director, GPCA agrees to pay Marnie Glickman:

$1,500 on July 10th, 2011

$1,500 on August 10th, 2011

$1,500 on September 10th, 2011

$1,500 on October 10th, 2011

III. Expenses

GPUS shall not be responsible for Contractor’s phone/fax distribution, travel and miscellaneous expenses related to work performed under this Agreement.

IV. Client Obligations

4-1 The Personnel Committee will supervise and direct the Managing Director’s work.

4-2 GPCA will contract with a web developer for the redesign of www.cagreens.org, installation of a Drupal CMS and content migration no later than July 15, 2011.

4-3 GPCA will contract with a web developer for CiviCRM customization no later than July 30, 2011.

V. Term of Agreement

Term of service begins on June 7th, 2011. This agreement shall become effective when signed by both parties and will terminate on October 10th, 2011.

VI. Amending or Terminating the Agreement

The GPCA or Marnie Glickman may amend this Agreement at any time upon mutual agreement of terms. The GPCA or Marnie Glickman may terminate this Agreement at any time by giving 30 days written notice of termination. The Contractor shall be entitled to full payment for services performed prior to the date of termination.

VII. Independent Contractor Status

7-1 The Managing Director is an independent contractor, not a GPCA employee. The Managing Director and the GPCA agree to the following rights consistent with an independent Contractor relationship:

7-1.1 Contractor has the right to perform services for others during the term of this Agreement. The GPCA shall not require Contractor or Contractor’s employees or subcontractors to devote full time to performing the services required by this Agreement.

7-1.2 Contractor has the right to hire assistants as subcontractors, or to use employees to provide the services required by this Agreement with his/her own personal funds.

7-1.3 Neither Contractor nor Contractor’s employees or subcontractors are eligible to participate in any employee pension, health, vacation pay, sick pay or other fringe benefit plan of GPCA.

VIII. Local, State and Federal Taxes

8-1 Contractor shall pay all income taxes and FICA (Social Security and Medicare taxes) incurred while performing services under this Agreement. The GPCA will not:

8-1.1 Withhold FICA from Contractor’s payments or make FICA payments on Contractor’s behalf

8-1.2 Make state or federal unemployment compensation contributions on Contractor’s behalf, or

8-1.3 Withhold state or federal income tax from Contractor’s payments.

IX. Privacy

All data owned or rented by GPCA, including voter file, volunteer and donor information, shall always remain the sole property of GPCA.

X. Exclusive Agreement

This is the sole and entire Agreement between Contractor and the GPCA.

XI. Applicable Law

The laws of the State of California will govern this Agreement.

XII. Signatures

GPCA: Green Party of California

Signature: ____________________________

Title: Treasurer, Green Party of California Date: ________________________________

Contractor:

Signature _______________________________

Title: Contractor Date: ___________________________________

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