Difference between revisions of "Coordinating Committee Conf Call Agenda 10 03 11"

Revision as of 17:10, 28 September 2011

1. Welcome and setup, roll call, quorum check (ten minutes)

Faciliator: Warner Bloomberg Minutes taker: Mike Feinstein Time keeper: Michael Borenstein

2. PROPOSAL: Change date of December Coordinating Committee meeting from Monday, December 5th to Monday, December 12th (Everette, Hermanson) (one minute)

Background: The regular Coordinating Committee (CC) meeting date in December falls upon the Monday immediately after the December General Assembly. Traditionally in past years when such timing occurs, the CC changes the date to the next Monday. This proposal proposes to do just that.

3. APPOINTMENT: CC Liaison to Media Committee (two minutes) (Hermanson in his role as Co-coordinator)

Background: Sanda Everette has submitted her name and bio for appointment to the Coordinating Committee email list at this link http://lists.cagreens.org/cgi-bin/mailman/private/gpca-cc/2011-September...

The applicable GPCA-CC Internal Rule governing CC Liaison appointments is described here: http://cagreens.huang.radicaldesigns.org/committees/coordinating/procedu...

4. APPOINTMENT: GPCA Liaison to Secretary of State to fill vacancy until GPCA General Assembly in December/NOMINATION: GPCA Liaison to Secretary of State, subject to confirmation by GPCA General Assembly in December (seven minutes) (Everette/Hermanson in their role as Co-coordinators)

Background: GPCA Bylaws 7-1.11 specify that "The Coordinating Committee shall immediately fill any vacancy in the office of Liaison, subject to the confirmation of the next meeting of the General Assembly." Bill Meyers resigned as GPCA Liaison to Secretary of State on September 20th. Jared Laiti has submitted his name for appointment. His bio was posted to the development site and was lost temporarily and will be reposed by Thursday to an updated agenda. This agenda item provides for a single vote on both the appointment and the nomination. Should Coordinating Committee members ask that the vote be split into two parts, the CC Co-coordinators are prepared to do that.

5. PROPOSAL: Authorize public posting of Media Secretary job opening/job description, with a job hire no earlier than after the General Assembly has authorized the funding of the position for the remainder of GPCA FY2011-201 (Feinstein) (five minutes)

Background: The position of GPCA Media Secretary is currently vacant after the past Secretary resigned in June. This proposal would authorize the posting of the job opening and job description, with the proviso that the Coordinating Committee would approve a new Media Secretary no earlier than its December 12th, 2011 conference call, to begin work at the position by January 2012. This timing would ensure that the December General Assembly has formally approved of the funds necessary to fund this position through the end of FY2011-2012, approval which is expected but could not be counted upon 100% until it happens. The text of the job description approved of by the Media Committee is here http://wiki.cagreens.org/index.php/Press_Secretary_Job_Description_and_Contract.

6. PROPOSAL: Modification of Contract of Managing Director (Everette, Feinstein, Hermanson) (fifteen minutes)

Extend date of contract to December 12th without additional pay to complete tasks made impossible because permissions have not been granted to redesign web page display, volunteer and fundraising capabilities.

7. PROPOSAL: Approval of draft agenda for December General Assembly(Agenda Committee) (twenty-five minutes)

Background: The text of the draft agenda is found here http://cagreens.huang.radicaldesigns.org/ga/2011-12/agenda-draft. This proposal includes sponsorship by CC of two items for Consent Calendar at December General Assembly and co-sponsorship of Fiscal Policy that Humboldt County submitted

• Proposal: Amend Committee Membership to Change Attendance Requirement • Proposal: Extension of trial period to evaluate new CC election method • Proposal: Establish Fiscal Policy

8. PROPOSAL: Approve Coordinating Committee Draft Budget II FY2011-2012 (Feinstein) (ten minutes)

Background: Under GPCA Bylaws, each committee shall prepare a yearly work plan, budget and a projected timeline for the group's activities for that year, including any proposals it foresees bringing before the General Assembly. The GPCA is currently operating under a six-month budget for FY2011-2012, which means the second half of the fiscal year will be dealt with at the December General Assembly and in preparation for that, the CC will need to submit its budget requests for the remainder of the fiscal year. The attached draft budget carries forward the requests the CC made for the full FY2011-2012 before the budget was approved only for a half-year.

The GPCA April/May 2011 Berkeley General Assembly approved a 'six month budget' that included the following expenses budgeted under the Coordinating Committee: $3,000 for Plenary Expense Advance" and $250 for Notetaker, for a total of $3,250. The $250 for a Notetaker will be spent at the December 2011 Los Angeles Assembly. Of the $3,000 for Plenary Expense Advance, $400 has already been spent on venue rental. Costs remain for food and video tapes, but its unlikely that total costs will be anywhere near $3,000. For the remainder of the Fiscal Year, the Coordinating Committee should budget expenses for one Spring 2012 General Assembly and one Winter 2012 Coordinating Committee retreat.

Proposal: That the Coordinating Committee submit the following budget and income and expense narrative to the Finance Committee and Budget Committee.

General Assembly: $2,200

Coordinating Committee Retreat: $300

Total $2,500

Expense Narrative:

COORDINATING COMMITTEE ($2,500)

The proposed Coordinating Committee FY2011-2012 Part II budget contains standard annual costs associated with GPCA General Assemblies and Coordinating Committee retreats. In Part II these are projected to be up to $2200 for a Spring 2012 General Assembly and $300 for a Winter 2012 Coordinating Committee Retreat. General Assembly costs will include venue, food, note taker ($250), video tapes ($100) and the Friday night CC dinner ($100). The CC retreat is projected to cost up to $300 for venue and food.

Income Narrative:

COORDINATING COMMITTEE ($2,200)

Income of $2,200 is projected to balance the amount budgeted for General Assembly expenses. Traditionally the General Assembly registration fee is set to at least cover the costs, and choice and cost of venue is tied to anticipated attendance. Registration fees in recent years have been between $40 and $45 including lunch both days.

9. PROPOSAL: Approve revision to Coordinating Committee Internal Procedures - Article I: Co-Coordinators and Article II Work Plan and Long Term Agenda Planning (Laidman, Quakenbush) (fifteen minutes)

Background: Te

Text of Articles I and II are found here:http://wiki.cagreens.org/index.php/Coordinating_Committee_Rules_and_Proc...

10. PROPOSAL: Vote to put approval of Coordinating Committee Internal Procedures Article III Meetings up for a on-line discussion through Sunday, October 9th followed by a one week vote. (Laidman/Quakenbush) (ten minutes)

Text of Article III is found here:http://wiki.cagreens.org/index.php/Coordinating_Committee_Rules_and_Proc...

Background: The text for Article III was first posted to the CC email list on August 10th as a proposal for the September 10th CC meeting (http://lists.cagreens.org/cgi-bin/mailman/private/gpca-cc/2011-August/023040.html), but the proposal was not heard on September 10th owing to time considerations. With another full agenda for the CC's October 3rd call, the co-sponsors of this proposal realize time considerations may preclude this item from being heard yet again, yet at the same time they believe the lack of any rules governing the CC's agenda-setting process is means the CC should address the issues raised in Article III. For this reason, they are asking that the CC utilize the option in its on-line voting procedure that gives the CC the ability to authorize an on-line discussion and voting period.

That procedure is as follows: "4-1.1 When a proposal has been discussed first at a regular Coordinating Committee meeting and a decision is taken by majority vote to put the item to an on-line vote. In these cases the Coordinating Committee may direct that either the voting period shall begin upon conclusion of the meeting and run through the upcoming Sunday at midnight, or the discussion period shall continue through the upcoming Sunday at midnight, after which there shall be be a week for voting."

11. DISCUSSION: Process for clarifying active counties for purposes of GA delegate apportionment (five minutes) (Everette)

12. DISCUSSION: Green 2012/GPCA priorities Initiative (fifteen minutes) (Dodd)http://wiki.cagreens.org/index.php/Green_2012