View source for Coordinating Committee Conf Call Agenda 09 12 11 Decision Item: Amend GPCA Bylaws include voting page


'''Subject:  Proposal to propose Bylaws Amendment to GA to allow use of voting page'''

'''Sponsor:'''  Mike Feinstein

'''Time Requested:''' 10 minutes

'''Background and Purpose:''' 

'''Proposal:'''  That the CC sponsor the following proposal to amend GPCA bylaws to allow for the use of the GPUS voting page to elect the GPCA Delegation to the GPUS.


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'''PRESENTER:''' Coordinating Committee 

'''CONTACT:'''  
  
'''SUBJECT:'''  Amendment to GPCA Bylaws 7-1.8 Choice Voting to include use of GPCA voting page

'''BACKGROUND AND PURPOSE:''' Currently the procedure specified in GPCA bylaws governing the use of Choice Voting provides that "Each delegate shall be provided a written secret ballot containing the names of the candidates in random order." 

Elections to the GPUS Delegation are governed by 7-1.8, which means votes must be cast by written ballot. The Delegation has requested that votes cast for GPUS delegates and alternates be done via a web-based voting page as used in June 2011 for GPCA Coordinating Committee elections. This is because the large number of paper ballots makes transcribing the results very, very cumbersome into a form that can then be entered into a ranked choice voting program to render a result. 

To effectuate the option to cast a vote electronically, this proposal would amend 7-1.8 to allow for voting via a voting page. This approach came out of dialogue with GPCA IT.

'''PROPOSAL:'''  That GPCA Bylaws 7-1.8 Choice Voting be amended to add "or web-based or otherwise electronic" as follows:

Present Bylaw: Each delegate shall be provided a written secret ballot containing the names of the candidates in random order.

Proposed Bylaw: Each delegate shall be provided a written or web-based or otherwise electronic secret ballot containing the names of the candidates in random order.

'''COMMITTEE  PROCESS:''' Approved by Coordinating Committee on such and such a date.

'''TIMELINE:''' Adoption at the December 3rd/4th, 2011 General Assembly.

'''RESOURCES:''' Bylaws page to be amended to reflect the change.