Coordinating Committee Conf Call Agenda 09 12 11 Decision Item: Amend GPCA Bylaws include voting page

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Subject: Proposal to propose Bylaws Amendment to GA to allow use of voting page

Sponsor: Mike Feinstein

Time Requested: 10 minutes

Background and Purpose:

Proposal: That the CC sponsor the following proposal to amend GPCA bylaws to allow for the use of the GPUS voting page to elect the GPCA Delegation to the GPUS.



PRESENTER: Coordinating Committee

CONTACT:

SUBJECT: Amendment to GPCA Bylaws 7-1.8 Choice Voting to include use of GPCA voting page

BACKGROUND AND PURPOSE: Currently the procedure specified in GPCA bylaws governing the use of Choice Voting provides that "Each delegate shall be provided a written secret ballot containing the names of the candidates in random order."

Elections to the GPUS Delegation are governed by 7-1.8, which means votes must be cast by written ballot. The Delegation has requested that votes cast for GPUS delegates and alternates be done via a web-based voting page as used in June 2011 for GPCA Coordinating Committee elections. This is because the large number of paper ballots makes transcribing the results very, very cumbersome into a form that can then be entered into a ranked choice voting program to render a result.

To effectuate the option to cast a vote electronically, this proposal would amend 7-1.8 to allow for voting via a voting page. This approach came out of dialogue with GPCA IT.

PROPOSAL: That GPCA Bylaws 7-1.8 Choice Voting be amended to add "or web-based or otherwise electronic" as follows:

Present Bylaw: Each delegate shall be provided a written secret ballot containing the names of the candidates in random order.

Proposed Bylaw: Each delegate shall be provided a written or web-based or otherwise electronic secret ballot containing the names of the candidates in random order.

COMMITTEE PROCESS: Approved by Coordinating Committee on such and such a date.

TIMELINE: Adoption at the December 3rd/4th, 2011 General Assembly.

RESOURCES: Bylaws page to be amended to reflect the change.

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